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Pregnant Workers Fairness Act

The Pregnant Workers Fairness Act

Starting on June 27th, 2023, the Pregnant Workers Fairness Act will become law in the United States. This noteworthy act requires employers to provide reasonable accommodations to pregnant workers, just as they would to workers with disabilities. The PWFA's primary goal is to eliminate workplace discrimination against pregnant individuals. This is a significant stride toward ensuring equity in employment practices.

If you're an employer, it's important to know what this means for your business. The PWFA brings some changes that you need to be aware of. This blog discusses the crucial details you need to follow the law and create a workplace where pregnant workers can thrive.


The Pregnant Workers Fairness Act (PWFA) became effective on June 27th, 2023. Here is what employers should know:

  1. What is the PWFA?
  2. Which employees does the PWFA protect?
  3. What are the penalties for non-compliance?
  4. How can employees comply with the PWFA?

What is the PWFA?

The PWFA is a federal law that protects pregnant workers from discrimination in the workplace. It requires employers to provide reasonable accommodations to pregnant workers, such as extra breaks, modified work schedules, and temporary job reassignments. The goal of the law is to ensure that pregnant workers can continue working safely and effectively throughout their pregnancy.

Who is covered by the PWFA?

The PWFA applies to all employers with 15 or more employees on their payroll. It covers all pregnant workers, regardless of their job title or status. This includes full-time, part-time, and temporary workers.

What are the penalties for non-compliance?

Employers who violate the PWFA can be subject to fines and other penalties. In addition, employees who experience discrimination can file a complaint with the Equal Employment Opportunity Commission (EEOC) and take legal action.

How can employers comply with the PWFA?

To comply with the PWFA, employers should:

  • Train managers and supervisors on the law and their responsibilities
  • Review and update policies and procedures to ensure compliance
  • Engage in an interactive process with pregnant workers to identify and provide reasonable accommodations
  • Document all interactions and accommodations provided
  • Respond promptly and correctly to any complaints or concerns raised by pregnant workers

Key Takeaways

The Pregnancy Workers Fairness Act, PWFA, marks an important milestone in ensuring equal rights and opportunities for pregnant workers. With it becoming effective on June 27th, 2023, this federal law requires employers to provide reasonable accommodations for pregnant employees. This mirrors the standards set for employees with disabilities. The PWFA aims to eliminate discrimination against pregnant workers in the workplace, making it a crucial piece of legislation.

As highlighted in this blog, it’s important for employers to be well-informed about the key aspects of the PWFA. This includes understanding that the law applies to businesses with 15 or more employees. It also extends its protection to all pregnant workers, regardless of their job status. Non-compliance with the PWFA can result in fines and legal consequences, emphasizing the importance of remaining compliant. 

To meet the requirements of the PWFA and create an inclusive workplace employers should:

  • Educate managers and supervisors
  • Update company policies and procedures
  •  Identify and provide necessary accommodations 
  • Maintain thorough documentation

By doing so, businesses can not only fulfill their legal obligations but also foster a workplace where pregnant workers can excel. Ultimately, this contributes to a fair and successful work environment. 

CoAdvantage, one of the nation’s largest Professional Employer Organizations (PEOs), dedicates its services to supporting small to mid-sized companies. Our services assist with HR administration, employee benefits, payroll processing, compliance, and more. Want to learn more about our ability to create a strategic HR function in your business that drives business growth potential? Contact us today!